Norwich Model Boat Club
Eaton Park Model Boat Pavilion
South Park Avenue
Norwich
Norfolk
NR4 7AY
Tel: 01603 456198
Email: chairman@norwichmodelboatclub.com

The Norwich Model Boat Club are committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, The Norwich Model Boat Club is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.

What personal data we hold on you
You may give us information about you by filling in forms at enrolment,  online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club, subscribe to our newsletter, or participate in discussion boards on our website. The information you give us may include your name, date of birth, address, e-mail address, phone number, name of other Clubs with which you are registered and gender. We may also ask for other data which may help us to provide a better service to you.

Why we need your personal data
The reason we need your Data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your data is that we have a contractual obligation to you as a member to provide the services you are registering for.
Reasons we need to process your data include:

For training and competition entry
 

sharing  personal data with club trainers or officials to administer training sessions;

sharing personal data for Club in-house competitions and potential inter club competitions.

For funding and reporting purposes

sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority;

analysing data to monitor club trends; and

as an aide to improve your experience as a club member

For membership and club management
 

processing of membership forms and payments;

sharing data with committee members to provide information about club activities, membership renewals or invitation to social events;

club newsletter promoting club activity; and

publishing of race and competition results

Website management
 
Marketing and communications (where separate consent is provided)

sending information about promotions and offers from sponsors;

sending information about selling club kit, merchandise or fundraising.

We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it.

On occasion we may collect personal data from non-members (e.g. Subscribers to our Newsletter)  This information will be stored until such time as you withdraw your subscription and will then be destroyed securely. Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.

The club has social media pages on Facebook.  All members are free to join these pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data on the club social media pages.

Who we share your personal data with
We will not share your data with any third party without your explicit permission.
The Club does not store or transfer your personal data outside of the UK.

How long we hold your personal data
We will hold your personal data on file for as long as you are a member with us. Members data is updated every year on annual membership forms. Any personal data we hold on you will be securely destroyed after four years of inactivity on that member’s account. Your data is not processed for any further purposes other than those detailed in this policy.

Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.